Funds Transfer

Any movement of money that isn't a "trade" is recorded here: a customer sent money to another customer, money moved from a customer's account to your bank, you moved money between two tills, and so on. One amount, in one currency, from one account to another — with the option of a separate fee for each side.

Where This Page Fits

• Listing and tracking: Transfers.
• The voucher lands in the Statement of both parties and affects the General Ledger.

Step by Step

1. Choose the source account (payer) and destination (recipient).
2. Enter the currency and amount.
3. If you're taking or giving a fee to either side, record it under that side's fee section.
4. Enter the bank tracking code (if there is one) — searching by that code later will be a real time-saver.

Fields

Notes

• The transfer's other party is not shown on the statement issued for the customer (it's confidential).
• You can attach the receipt/proof to the voucher so the evidence always stays with it.
• If the form was opened from the operations inbox, the known party is pre-selected and an unidentified party comes in as "Unknown Party" — you can freely change either side before saving. If a pre-filled account no longer exists, the picker is simply shown empty.

Money Came In but You Don't Know Whose It Is? — Unknown Party

Sometimes money lands in an account and you still don't know which customer it's from (or the reverse: money goes out and only later do you learn who it was for). So your books stay balanced and no customer is wrongly credited/debited, there's a system account called "Unknown Party":

• Ownerless money came in: Record a transfer whose payer is "Unknown Party" — e.g., "From: Unknown Party → To: Bank Mellat, 500 million". The money lands in the bank and the matching liability stays suspended on the account.
• Ownerless money went out: The reverse — set the recipient to "Unknown Party".
• When the owner is found: Go to that voucher's page; the "Identify Unknown Party" button is there — one click opens a correcting-transfer form pre-filled with the suspended side, currency, and amount. Just pick the real customer and save. This voucher is dated today; the original voucher and past balances stay untouched (we don't edit — we post a supplementary voucher), and the "Unknown Party" balance goes back to zero.
• Whenever the "Unknown Party" balance isn't zero, some ownerless money is still waiting to be identified.

Editing without a reversal entry (edit window)

For a few hours after posting (default 24 — configurable in Settings), pressing the correct-document button edits the document in place: no reversal entry, no cluttered statement — just a ✎ mark next to the reference and a full history (what changed, when, by whom). Profit and average cost are recalculated automatically. Documents that are reconciliation-ticked, funds-verified, part of a completed batch, or reversed are excluded and — like anything after the window — can only be corrected with the classic reversal entry.

The “Awaiting collection” tick

At the bottom of the form, next to the submit button, sits a small tick: “Awaiting collection”. Tick it and the document — besides being posted normally — also lands on the Receipt collection page, so you can later confirm whether the money really arrived. Leave it off and nothing extra happens; the document posts as usual.

It is off by default, works for any currency, and is remembered: however you leave it is how it opens next time. Nothing is ever confirmed automatically; a ticked document stays open until you settle it yourself.

Note: field locks apply only when posting a new document; when editing a document or posting an identification entry, the form is not filled from locked values.