Nightly Reports | Nexto Documentation

What is this page?

This is where you decide which reports, with which filters, are sent as PDF files every night to the management WhatsApp group. You don’t have to enable all of them; even if you only select one or two, the rest stay untouched and you can enable them whenever you like.

First: General Settings

The switch at the top of the page turns nightly auto-send on or off. No reports are sent while it’s off.
Send time is based on system time. The scheduler checks every ten minutes and sends the reports for the day at the first run after this time.
If auto revaluation is enabled in Settings, at this time revaluation runs first, and then reports are sent; so, reports are generated based on the books as closed for that day, and the "Revaluation Time" set in Settings no longer applies. If nightly reports are off, revaluation runs as before at its usual time. With the daily profit text message option, you can specify whether to include the daily summary with the PDF.
WhatsApp session: Choose which user’s WhatsApp line sends the reports; that line must be connected in My WhatsApp.
Select the target group by searching its name from your connected WhatsApp.
Send mode: A single PDF of all reports (default), or a separate PDF file for each report.
Empty reports: By default, any report with no entries that day won’t be sent; if you want empty reports sent anyway, change this setting.

Sorting

Most reports have two shared filters: Sort by and Sort direction. For example, you can sort payables and receivables by default currency equivalent, by currency, by customer name, or by amount; trades by profit or value; or daily assets by value or realized profit. Choose Auto for direction to sort text columns (currency, name) in ascending order and numeric columns (amount, profit) descending — or select ascending/descending yourself. In grouped reports, the order of the groups follows the same sorting.

Available Reports

Trades — All buy and sell transactions of the day, including rate, counterparty, local value, and profit. You can select only profitable or only loss-making trades, set a value range, filter by currency or user, and group by currency, customer, or user. Each group will have its own subtotal.
Remittances — Daily remittances and transfers with local currency equivalent, settlement status, and both parties; same value, currency, and user filters as above.
Daily Assets — Same as the app’s Daily Assets report: for each currency, opening and closing balances, daily buys and sells with average rate, current board rate, value in the default currency, and realized/unrealized profit. You can choose to show only currencies traded that day and hide the unrealized profit column.
Profit & Loss — Daily income and expenses broken down by account, net daily profit, and optionally accumulated profit.
Other Income & Expenses — Breakdown of daily expenses by expense account (excluding fees and revaluation entries), with voucher detail, currency, local equivalent, and counterparty; reversal entries are labeled "Correction". If any income other than fees is recorded (Other Income), it appears in a second table in this report. You can filter by expense account, user, or amount range.
Fees — Daily incoming and outgoing fees in side-by-side tables with totals for each and net fee; corrections labeled "Correction". Only available for users with access to Profit & Loss reports.
Treasury Balances — Balances of cash, banks, and wallets; choose between account details or only currency-level totals.
Open Positions — Open long/short positions for each currency with average rate, current rate, and unrealized profit; you can filter to only longs or only shorts.
Receivables & Payables — Largest client balances, with minimum amount and row limit; choose only receivables, payables, or only clients with entries today.
Open Items — Open deposit requests, incomplete payment commitments, uncollected slips, and upcoming due checks (set how many days ahead to include).
Customer Credit Limit — Customers who have exceeded a specified percentage of their credit limit.
User Performance — Number of vouchers, number of trades, trade profits, and transfer values for each user that day.
New Customers — Customers registered that day.

Preview and Testing

The Preview this report button on every card, and Preview all reports at the bottom, open the same PDF in your browser. Preview is generated using your saved settings, so save first.
Send test now instantly sends today’s report to the group and does not affect tonight’s scheduled auto-send.

Notes

The profit column in Trades and all figures in the Profit & Loss report are only generated for users with the "Profit & Loss Report" permission; users without it won’t see profits in preview either.
Local currency values for remittances use the rate at voucher entry; for trades, the rate from the transaction.
If the file doesn’t reach the group, first check My WhatsApp to see if the user's session is still connected.

Wallet Blockchain Reconciliation block: Every night, the book balance of all registered wallets is compared with the actual balance on the blockchain (Tron and EVM networks), and any discrepancies are highlighted. Differences up to the set threshold (default $5 in the reference currency, editable under Token Contracts) are ignored; only greater discrepancies trigger a warning.

Automatic Monthly Report

As long as nightly reports are enabled, no separate setup is needed: on the last day of each month (according to system calendar) after the daily report, a card image first and then a monthly PDF are sent to the same group. The card helps the monthly report stand out among daily reports and shows net monthly profit, its percentage change from last month, counters, and customer churn rate.

The monthly PDF starts with a one-page manager summary and continues with: key stats and volumes for trades and transfers, profit by currency and by sale/purchase/agency, daily profit table and chart, breakdown of expenses and fees by category (not transaction-level), top customers by profit, best and worst trades, user voucher log, customers not seen this month, partners’ profit shares for this month (if applicable), and comparison to previous months.

If Automatic Profit Sharing is enabled, the last nightly report of the month will wait until profit sharing (after 23:45) is completed so its stats are included in the report.

Automatic Yearly Report

This also needs no separate setup: five days after the start of the year (per system calendar), an annual card and a PDF of the completed year are sent to the same group. If your system calendar is Persian, this is 6 Farvardin; if Gregorian, January 6. The five-day gap allows entry of year-end vouchers and final profit shares for the last month.

The annual report has the same blocks as the monthly report for the year as a whole, plus things relevant on a yearly scale: year-over-year comparison, month-by-month trend, seasonality, customer retention, and annual records. There is no transactional detail.

Only sent once per year; if the server is offline that day, it will be sent the next night.
A tenant who started mid-year won’t receive the previous year’s delayed report; the cycle starts from the following year.

Ready for Customer Group Upgrade

Customers who have reached the "Upgrade Offer" threshold, and have no open accounts. Promotion is done from the Customer Grouping page.